Office Assistant, Job Description
- Disseminating information through telephone, websites, mail services, and e-mail.
- Organizing and maintaining electronic and paper files.
- Answering telephone, direct, screen calls, taking and relaying messages.
- Maintaining and devising office systems, including filing, data management etc.
- Providing information to callers, greeting persons entering organization and directing individuals to correct destination.
- Serving beverages to the guests.
- Should be able to bring fresh meals when asked at lunch time.
- Monitoring the use of equipment and supplies within the office.
- Dealing with queries or requests from the visitors and employees.
- Coordinating the maintenance and repair of office equipment.
- Assisting other administrative staff in wide range of office duties.
- Collecting and distributing couriers or parcels among employees and opening and sorting emails.
- Delivering facsimiles (Fax) and transmitting them, and performing any related internet search tasks.
- Updating appointment calendars, creating travel vouchers, performing word processing, basic bookkeeping, and filing.
- Training new employee regarding the office clerical duties, when needed.
- Helping the receptionist, secretaries, or other administrative assistants in performing their duties.
- Helping the boss in procurement which includes travelling and online browsing.
Office Assistant, Job Specification
- Very fluent in written english.
- Normal proficiency (Minimum) or very fluent (Preferred) in oral english and urdu.
- Social issues awareness and opinion.
- Well versed perspective on education.
- Should be able to drive a motocycle/bike.
- Knowledge of making tea and coffee as well as the etiquette of serving to guests. Should be able to do quick maths.
- Analytically and technically sound mind (Make analysis smartly and tech savvy).
- Should be good at typing and taking dictation.
- Should be able to use Microsoft Word, PowerPoint and Excel.
- Should be flexible in time management.
- Should be very organized and tidy.
Job Rewards and Benefit
- Incentive Bonus
- Sports and Entertainment
H#189, Sir Syed Avenue, Phase#5, Gulraiz Housing Scheme, Rawalpindi
Rawalpindi, Pakistan Punjab, PK
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